Keeping both task and reference material in the same software tool isn't an issue I just keep them in separate notebook stacks. And one person's enabler is another person's burden.
There is nothing wrong with any of them, or any other tools or approaches to GTD as long as they are enablers and not burdens. I use Evernote as my list manager and as storage for nearly all of my reference material, although at one time I used Outlook tasks for my lists (both with and without the Netcentrics GTD Outlook Add-In), and I used to swear by OneNote before discovering Evernote. But the actual note-taking and the syncing of OneNote is better. There other benefit of Evernote of being open source is you can find plug-ins to do pretty much anything you want. Anyway, here's what I'd like to do with OneNote: The OneNote web app, to give access to outsiders for free, is sorely lacking and the skydrive search function doesn't even search the content of the notebooks! I hate I can only see tags on pages as icons. You can't build a page list based on a cross reference of multiple tags. The main problem is that OneNote's tag system is sorely lacking from a GTD perspective. I'll need to look at the sharing and access control features for Evernote to see if it can be used as a replacement for a client-facing project task management system. The thing is I already am using Bontq for client project task management but that's not a good system for GTD so I may have to use 4 apps and just use GTD for personal tasks.
OneNote for note taking and infromation collection and project support material storage, and Evernote for GTD task management. I'm thinking I may have to go with a three-pronged approach. Unfortunately, I use my own server with IMAP for email and for my calendars so I can't share task lists. I may just need to look deeper into using Outlook for GTD using task lists in Outlook. But I really hate to separate PSM's into OneNote from the project tasks in Evernote.
#EVERNOTE PLUG IN FOR OUTLOOK ON A MAC FREE#
Also, I'd hate to rely on a third party plug-in that isn't standard functionality in Outlook, who knows where it will end up and how well it will be supported?īut, I still really want to standardize on SkyDrive and the Free Web Apps to be able to share project materials with clients or family members, as most are already using Skydrive and/or Office and Office Web Apps. It seems going with Evernote, I could change email programs in the future and not worry about losing all my GTD stuff. I used to be an Outlook user, then moved to Thunderbird and was happy, now I'm back on Outlook. ( ) But the cost is pretty high consider 5-seats to Office costs only $100/year. It seems Outlook is closest to being a GTD tool, in fact a company has written custom macros to address this. I realize part of the problem may be that I'm not familiar enough with all the features of Outlook and OneNote.
It seems obvious the designers at Microsoft did not design either of these products with David Allen's GTD in mine, although both can be 'bent' to pull it off, it's just not optimally functional. (These materials aren't solely e-mails.) I quickly realized as far as GTD task managment, Evernote was far superior to either Outlook or OneNote. You may have project tasks to complete but need to reference Project Support Materials. The thing is, many times the two are closely related. There's really two purposes I need addressed: one is GTD, or task management, and the other is information collection and organization. But then Outlook has the task list and the calendar. It seems there are a lot of new features in Outlook that are designed to make Outlook be able to be used for GTD! But then OneNote isn't relegated to only using the format of an e-mail to store information. Admittedly, after I started looking in depth at Outlook and OneNote for GTD, I started to see a lot of overlap. I also recognized that with tighter integration between Outlook, I could reference tasks in Outlook within OneNote and easily link back and forth. I was going to implement "The Secret Weapon" setup ( ) but then I got to thinking that since I use Office (like 90% of everyone out there) and I've finally standardized on SkyDrive (as opposed to Google Drive or DropBox) that it would be 'cleaner' and more consistent to try to stay within the Office Ecosystem. I've never used OneNote (or Evernote) until now. I'm trying to implement GTD (Getthing Things Done) Methodology by David Allen.
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